Using Word Note: Some of the files uploaded during this tutorial may not be available on your computer. These are files on a computer at GW Micro, but it is still very important for you to follow along even if you do not have the necessary files. This information will come in handy in other sections of this tutorial. Using Microsoft Word 207: Microsoft Word is a very common word processor. Word processors are applications that allow you to compose letters and documents. It offers many, many features. Let’s start up Word and show you some of the more common features as they relate to Window Eyes. Word does not automatically come with your operating system. If you do not have Word installed, please still listen to this, as the concepts can be applied in many other areas. On my system, I have Office 2007 installed. It is important that you are running Office 2000 or newer, as earlier versions are not supported. Typically, with each release of Office, accessibility gets better, so it is recommended that you use either Office 2003 or 2007. Also, you should make sure that you have all of your Office updates installed. This is different than the Windows update. We have a separate tutorial on how to update your Microsoft Office products. You can go to www.gwmicro.com/support/tutorial for more information on how to update it. You can also go to www.gwmicro.com/support/office. While creating our enhanced support for Office, we found bugs that were Microsoft bugs. We let Microsoft know this, and as a result, they have released fixes for them. So it is very important that you get these updates. Let’s go ahead and start Word. I’m going to press the Windows key to open the start menu under Vista. Then I’m going to type “word” and press enter. Word will automatically open. Note that there are many ways to start Word. Go ahead and press the Windows key. WE: Start menu, start search Type in “word.” WE: word. Microsoft Office Word 2007, start menu, 1 of 17 So I am going to hit enter to start Word. WE: Microsoft Word, section 1 of 1. Style normal, page 1 of 1. Column 1 of 1. Print layout, document 1 Lots of information there, but very rich information. Remember that this tutorial is not meant by any means to show you how to use Word. Instead, it is showing you how Window Eyes is keeping up with the features found in Word. If you require a tutorial on how to use Word, I suggest that you contact GW Micro for a good tutorial. Let’s type some text in here so we can play around with it a little. Type in “GW Micro support is second to none. Window-Eyes is a great product.” Window Eyes is speaking each character as it is inputted into Word. Let me type a little bit more. “Mary had a little lamb. It’s fleece was white as snow.” So now we have some text to work with. We have already talked about how to read relative to the cursor. We know that inside Word we can press control-home to go to the beginning of the document. WE: Top of document, GW Micro support is second to none. Window Eyes is a great product. Mary had a little lamb. It’s fleece And I can hit control-end to go to the end of the document. WE: was white as snow. So, by default, Window Eyes is going to read the new line that the cursor moves on. I can use the arrow keys to move left and right through the text. I can use control-shift-page up and control-shift-page down to move by sentence. I can use control-right arrow and control-left arrow to move by word. I can use control-shift-r to do read-to-end. All of this we talked about in the tutorial about reading relative to the cursor. We also talked about numpad + and being able to read according to the cursor position. Let me do a control-home to get to the top of the document. WE: Top of document, GW Micro is second….(silenced) If I want to make a selection of something, like some text because I want to modify it or something, let me control-right arrow to get to the word “Micro.” WE: Micro If I do a control-shift-right arrow, which control-right arrow would move me word by word, well control-shift-right arrow will move me word by word and it will select those words as well. Press control-shift-right arrow. WE: Micro, selected So it tells me that text is now selected. Now that it is selected, if I were to type something, it would be replaced with what I type. If I change the font, then it would affect just the selected text. If I want to hear what is currently selected again, I can do control-shift-m, which reads marked text. It is a Window Eyes hotkey. Press control-shift-m WE: Micro It just tells me that “micro” is selected. And again, I could continue on and select more words, by pressing control-shift-right arrow again. WE: support, selected Press control-shift-m now. We will hear both words. WE: Micro support So those are currently selected. If I wanted to do something to this text, I could bold it using control-b, which is a word command. WE: b, bold on So it tells me that bold is on. I have just bolded “micro support.” The rest of the text has not been bolded. I can do more things, like shift-down arrow to select more text, but the key is that Window Eyes will be right there with you telling you what is selected and what is not. If I do a shift-left arrow, it will de-select one character. Go ahead and do that now. WE: Space, unselected Again. WE: “t” unselected Press control-shift-left arrow now. WE: “suppor” unselected Suppor, because I already had the “t” unselected, is now unselected. I am adding and taking away from my selection and I can always press control-shift-m to hear what is currently selected. Once you have a selection, if you want to get rid of it, you can just tap the arrow key. It will unselect the text, and control-shift-m will verify that. WE: No selected text. It says that there is no text selected. So that is one way that you can select text, and that is very common between your applications, whether I was in Notepad or Wordpad, this control-shift hotkey works to select text in each program. But Word gives you a more powerful way of also being able to do selections, and that is called the extended selection. Word has the F8 keystroke. If you just tap F8…let’s hear what happens. WE: Extended selection on It says extended selection on. Now it is kind of like a sticking shift key. If I just hit the right arrow key one time… WE: s selected It just says “s” selected. If I do control-right arrow…. WE: upport selected I already had the “s” selected, so it just selected the rest of the word. So when you go into the extended selection, it is just like holding down the shift key. Let me tap F8 again. WE: GW Micro support is second to none, selected It read off the current sentence. If I press F8 again… WE: Window Eyes is a great product. Mary had a little lamb. It’s fleece was white as snow. Selected This makes it read the current paragraph. So there are different presses of the F8 key that you can actually do. So the second press of F8 will select the current word, the third press will select the current sentence, and the fourth press will select the current paragraph. It will keep selecting more as you go along. If you want to get out of the extended selection, now I have everything selected, which is verified by control-shift-m. WE: GW Micro support is second to none. Window Eyes is a great product. Mary had a little lamb. It’s fleece was white as snow. If I want to get out of this extended selection, then I can hit the escape key. WE: Extended selection off Again, this function is a part of Word. I still have my text selected, and I could do whatever I wanted with it. Or I could just press the right arrow key, and it would remove the selection. I could verify that by pressing control-shift-m. WE: No text selected. So that is some quick navigation on how to navigate read, selecting some text, and using the extended selection. Once we have selection, we could easily bold the text or change some text. Let me go back up to the top of the document again with control-home. WE: Top of document, GW Micro support….(silenced) Let me do control-right arrow to get to the second word, which we know is bolded. WE: Micro We have another Window Eyes command which is the elements properties. If you press insert-e, so hold down the insert key and tap the “e” key. WE: Ok button, dialog. Character forming, attributes: bold, size: 11 pt. font name: Calibri; style: normal; line spacing: 1.1 line; paragraph colon: align left; default, ok button Wherever the cursor is at the time that you do the insert-e command, it will bring up information relative to what is currently there. In my case there was text, and the attribute was bold, the size was 11 point, the font name, the style was normal, the line spacing was 1.1 lines, and the paragraph was aligned left. The more information that you have in here, the more that it would display. This is a great way to get very specific information about where the current cursor position is. If you are just curious about what is really going on at this character position, insert-e is a great way to give you all of that element property information. Press escape to get out of this dialog. WE: Style normal, page 1 of 1 You can also, at any point, if you are sitting at a particular character and you just want to know the Unicode value of this character, or you want to know the attributes value of this, you can hold control- (numpad) delete. So if I hold the control key down, and press the delete key on the numeric keypad, I will hear. WE: Unicode 4d, Calibri 11 point bold, black on white, cursor So it told me Unicode 4d, because that is a capital m, and it told me the attribute information. It told me the font information, the size, and all of those things. It also told me the color as well. Window Eyes will give you the shading of colors that are here, or it can give you the actual RGB values if you are into that. If I hit this keystroke again…. WE: Unicode 4d, Calibri 11 point bold, black R0 G0 B0 on white R255 G255 B255, cursor So again, it told me that it was black on white, and then it gave me the RGB values. Black is a color that has all three at zero, and white has all of them at 255. This is another quick way to be able to get font information, color information, and Unicode information of the particular character that you are on. Now I am using Office 2007 as I mentioned earlier, and Microsoft made a major change in how it interacts with the user starting with Office 2007. It used to be that there were menus, toolbar options, task panes, and all sorts of different ways of giving you information. With each release, they would add more and more information. In 2007, they have put everything up in what they call the “ribbon.” Instead of having dialog boxes that pop up or all of the different toolbar options, they give you the ribbon. The ribbon is visually showing you a lot of the information right up front, because one of the complaints Microsoft had was, people did not know where to find a feature, so they built this ribbon. Window Eyes was the first screen reader to actually support Office 2007. Microsoft was actually showing Window Eyes as they were demonstrating Office 2007 before it was released. When it was released, Window Eyes was there with full support. We read this ribbon perfectly as you are navigating around it. So let’s just get a feel for how this ribbon actually works. When I am in the document area, I can just tap the alt key one time. Let me do that. WE: Home, alt-h, 1 of 7, tab control So instead of going into a menu like you might expect, it took us to what is called a tab control. It told us that there were seven tab controls there, and the shortcut was alt-h. That would take me to the home tab control. Once I am on these tab controls, I can arrow left and right through them. Press the right arrow one time. WE: Insert, alt-n, 2 of 7 Again, the shortcut for this tab control is alt-n. Keep going right. WE: Page layout, alt-p, 3 of 7 Again. WE: References, alt-s, 4 of 7 Again. WE: Mailings, alt-m, 5 of 7 Again. WE: Review, alt-r, 6 of 7 Again. WE: View, alt-w, 7 of 7 Again. WE: Microsoft Office Word help, F1 button Again. WE: Office button, alt-f, gridlock button The Office button is very similar to the file menu. Press right again. WE: Home, alt-h, 1 of 7, tab control And we are back to where we started. Now Word will remember which tab control that you are on, so when you go back into the ribbon, it will actually retain where you were. Once you have selected the tab control that you want, in this case we’ll stick with home, we can tab off of it. Press tab once. WE: Clipboard group, paste, control-v, split button, disabled Now there is a lot of information on this home tab. Each time I change tabs, that information that is displayed up there is changed. In my case, under the home tab, I see a clipboard group, font group, paragraph group, styles group, and an editing group. Within those groups, there are several controls. We just tabbed off of home and it told us that we went into the clipboard group. It also told us that we were on the “paste” option, which is disabled at this time because we have nothing to paste. I can continue to tab through all of these items. Tab again. WE: Cut, alt-h-x, control-x, button, disabled Again, it is disabled because there is nothing to cut. Since it did not say that I was in a different group, then I can assume that I am still in the clipboard group. Tab again. WE: Copy, alt-h-c, control-c, button disabled Tab again. WE: Format painter, alt-h-fp, control-shift-c, button Tab again. WE: Office clipboard, alt-h-fo, button, pull down dialog Again. WE: Font, rich edit It told me that I’m in the font combo box now. Tab again. WE: Font size, 11, rich edit Again. WE: Font group, grow font, alt-h-fg, control, button Now I could continue to tab through all of the elements, because there are a lot of them. The problem is, is that you do not want to have to sit there and tab many times to have to get to what you want either. So, Microsoft gave us a little bit of a shortcut, where you can do a shift-right and left arrow to go from group to group. So let me hit a shift-right arrow. WE: Paragraph group, bullets, split button Shift-right arrow again. WE: Styles group, quick styles alt-h-l, grid dropdown button Shift-right arrow again. WE: Editing group, find, control-f, split button, dialog This is just a quick way to get to the group that you want. Then you can tab between the elements that you want. You can also left and right arrow through the items in the ribbon, but I don’t recommend doing that because it is possible that you could be on an element and you right arrow, if that option is not directly to the right, it will take you to the next thing that is to the right, which may not be where you want to be. Then when you hit the left arrow to go back, it may take you to a different element. So it is possible that you might skip an element if you use the right and left arrow keys in the ribbon. I would suggest using shift-left and right arrows to get to the group that you want to get to, then use the tab key to move within the group. Now once you know these options, you may have noticed that the shortcuts were being read to you. You can actually just press those shortcuts to get there much quicker. Let’s just see how the old font dialog used to be. I’m going to press shift-left arrow to get back to the font group. WE: font, Calibri body, rich edit So I am on the font group now. Let me tab until I get to the font button. I will have to tab many times. WE: font, alt-h-f-n, button, pull down dialog Alt-h-f-n is actually the shortcut that I could press from the document area to get there quicker. Now that I am sitting here, I can just hit enter. WE: Font, font f body, edit box So it took me to the font dialog, and I am in the font edit box, where I can select the font that I want. This is similar to the older versions of Office, where you can bring up the font dialog. Now some of those dialogs are still there, but you can also make a lot of these settings directly from the ribbon. Again, I am not going to go into all of the details of Office. This is not meant to teach you how to use Office. This will just show you how Window Eyes is keeping up as you move along. There are other tutorials that talk more in-depth about the ribbon and Office in general. Let me go ahead and tab around this font dialog. WE: Font style, y, regular, edit box And I could arrow to the different options that I want in here, and hit enter, and it would affect the settings that I want to deal with. But I’m going to go ahead and hit escape to get out of this box. WE: Document 1, Microsoft Word, style normal, page 1 of 1, column 1 of 1, print layout, Document1 I’m out of my font dialog and the ribbon now. I am back into the document area. Let me just show you some quick things about the spell checker. Go to the end of the document by pressing control-end. WE: End of document. I’m going to press enter to go to a blank line. I’m going to type in a sentence here that has a purposely misspelled word. “I would like to go in beween the trees.” Go ahead and read the current line with control-numpad 5. WE: I would like to go in beween the trees. There is obviously a misspelling in there. So go ahead and go back to the top of the document with control-home. WE: top of document. GW Micro support is second to none. (silenced) There are a couple of ways that we can check the spelling. Let me just do the normal spell check that Word offers by going into the spell check dialog. The shortcut for that is F7. I could also go to the ribbon and initiate this, but I’m just going to press F7. WE: Spelling and….subject/verb agreement, is, suggestions….are So in this case, it says that we have a subject and verb agreement error. It said the word “is” was the word in question there. It had a suggestion of “are.” If I want to hear these suggestions again, I can press alt-w. WE: Subject/verb agreement, is I can press alt-r to re-hear the suggestion. WE: Suggestions, are I can press alt-s to hear the sentence that the error is in. WE: Window Eyes is a great product. It didn’t like that. They think it should say, “Window Eyes are a great product.” I’m not sure that I agree with that one, so we can just ignore that one if we want to. Now I could tab until I got to the “ignore once” button, or I could press the shortcut, which is alt-i. WE: I, not in dictionary, beween. B e w e e n. Suggestions between. So hear it told me that this word was not in the dictionary, “beween,” then it spelled it and gave a suggestion, “between.” The spell check dialog just worked beautifully, telling me the misspelled word and giving the correct suggestion. In my case here, I want to go ahead and accept this change. I could tab to the change button, or I could press alt-c to accept that. WE: C, document 1 Microsoft Word, ok button, dialog, Microsoft Office Word, blank, the spelling and grammar check is complete. Default, ok button. I’m going to press enter to accept that the spell check is done. WE: Document 1, Microsoft word… (silenced) Go ahead and go to the end of the document with control-end. WE: End of document. Now go ahead and read the current line. WE: I would like to go in between the trees. It now has the spelling corrected. Let me show you another way that we can deal with this misspelled word. Go ahead and go back and delete the letter “t” again. Now the word is back to “beween.” Visually, there is a feature in Word where you can have it monitor misspelled words and grammar errors on the fly. Under the misspelled word, there is a squiggly red line to alert users of the error. If it is a grammar error, the line will be green. This does take some processing power to do this, so you may not want it on, especially if you have large documents. In fact, if you have really large documents, with lots of spelling or grammar errors, then it will basically give up and tell you that they can’t do it. But for normal documents, it typically works fine. It is ok to leave this feature enabled. Press control-home to get to the top of the document. WE: Top of document The nice thing is, if it is enabled, Window Eyes allows you to find these squiggly red and green lines quickly. Press alt-semi colon and alt-apostrophe to access this feature. Think of alt-semi colon as the previous error, and alt-apostrophe as the next error. Press alt-semi colon. WE: Spelling beween. It said spelling beween and immediately moved my cursor to that misspelled word. Now you might think, what good is that? Well, once the cursor is on the misspelled word, you can bring up the Word context menu. This is just a Word thing here. All we did is help you get the cursor to the misspelled word. Once you are there, you can press the context menu key, which is typically on your keyboard, on the right side of the spacebar, between the windows key and the control key. Not all keyboards are the same, but that is the way that mine is. Or you can press shift-F10. That does the same thing as well. Let me press that now. WE: between, menu item So it said between. It is giving me suggestions of what the misspelled word is. To see how this new word is spelled, you can do our speak summary hotkey, which is control-shift-s. Press that once. WE: between Let me press it again. WE: b e t w e e n Let me press it again. WE: bravo echo tango whiskey echo echo November So that is probably the word that I want, but I could also down arrow if I didn’t want that word. WE: been Then I could do control-shift-s to hear the word and its’ spelling. There are also other options as part of this menu, but they are pretty much the same as the options that we saw when using the F7 feature. So let me go back up to between. WE: between Press enter. WE: Document 1 Microsoft Word… The word has now been changed. Go ahead and read the current line. WE: I would like to go in between the trees. So again, I could do alt-semi colon to go back. WE: No errors. It said that there were no errors. I could press alt-apostrophe to move forward. WE: No errors. There are no more errors left in this document above or below my cursor. So you can use the F7 dialog, or use the alt-semi colon and alt-apostrophe to fix the spelling and grammar errors. If the automatic spelling and grammar errors are disabled, then alt-semi colon and alt-apostrophe will not work. You would have to go into the F7 dialog at that point. We talked about the speak summary key, and in the context menu it read that current item when we brought up the list of suggested words. Well now that I am back in my document, let me press that and see what we hear. WE: Page 1 of 1, column 1 of 1, print layout, Document1 So we got the page number, the column number, and the layout document name. This keystroke will give you all of the information about your document. I’m going to go ahead and load in section 1 of the Window Eyes manual so we can have some more text to work with here. Press alt-f. WE: F, new And I’m going to press 2, which happened to be section 1. I had previously had this open, so it appeared on this list. I could have gone down to “o” for open, and typed in the whole path and brought it in that way, but I’m just going to do it this way. WE: 2. Document 1 Microsoft Word. Section 1, Introducing Window Eyes, alt-f-2, menu item, Microsoft Word, style plain text, page 1 of 7, column 1 of 1, print layout. Section 1, Introducing Window Eyes.txt There was lots of information there. It was very simple to load this particular document in. What I’m going to do now is select one of the paragraphs down in the text. I’m going to shift-down arrow to select the paragraph. I’m going to take this one paragraph and put it into two columns. You can choose any paragraph that you want. I’m going to show you how we can read that inside Word. In order to do that, I need to go back up into the ribbon. Press the alt key. WE: Home, alt-h, 1 of 7, tab control Press your right arrow key. WE: Insert, alt-n, 2 of 7 Right arrow again. WE: Page layout, alt-p, 3 of 7 The page layout tab is the tab that I want, so I’m going to tab off of that. WE: Themes group, Themes alt….(silenced) I want to go to the page setup group, so I’m going to press shift-right arrow until I get there. WE: Page setup group, margins, alt-p…. Tab again. WE: Orientation… Tab again. WE: Size… Tab again. WE: Columns, alt-p-j, list drop down button So I could have just pressed alt-p-j and that would have taken me there directly. But I just wanted to show you how to navigate the ribbon to get there. Once I am there, I can press enter. WE: One, checked, menu item So one, checked. This is pretty much no columns. Press the down arrow again. WE: 2, unchecked. Now I could keep going down to 3, 4, 6, and so on, but I’m just going to be simple and make 2 columns. Go ahead and hit enter. WE: Section 2 of 3, page 1 of 7, column 1 of 2, print layout, section 1 Introducing Window Eyes.txt (silenced) Notice that it said columns one of two, because I am sitting there where I placed the columns. I am now going to hit the left arrow key. WE: Column 1 of 2, Style plain text, C It told me that I’m on column 1 of 2. Now if I read the current line here… WE: Congratulations on your purchase. Visually, I see that sentence in the left column, and on the right I see, “advanced. GW Micro has listened,” which of course it has taken off of the bottom of column one and started it at the top of column two. You wouldn’t want it to read across, and we don’t read across there. We do exactly as you would expect. But now if I just down arrow continuously many times, the last line of the first column is, “all levels, beginner to.” Now, what would you expect if I hit down arrow again from the bottom of column one? I’m going to hit the down arrow key. WE: Column 1 of 1, section 3 of 3, blank It put me on a blank line. Instead of Word taking me where you think, to the top of column 2, it actually took me to the end of the columns. That is something that I don’t like about Word’s navigation. There are a lot of places where the arrow keys fall short of how you would expect to move through a document. In this case, it skipped column two when I hit the down arrow. So let me up arrow to the last line of text in column one. WE: Column 1 of 2, section 2 of 3, all levels, beginner to Now Window Eyes actually gives you the ability of moving logically through a Word document line by line. In fact, if you were to do a read-to-end, which is the command that we use inside Word, you would be guaranteed to get every line of text in your document. That is because we are using our built-in Window Eyes next line Word functionality. Now that I am at the last line of column 1, if I hit the down arrow, it would not do what I want. So we give you two more useful keys, the alt-comma and the alt-period key. Alt-comma will move you to the previous line, and alt-period will move you to the next line. So let me hit alt-period since I am at the end of the column. WE: advanced. GW Micro has listened. This immediately took me to the top of column 2. It did exactly what you would expect it to do. Alt-period and alt-comma are good keystrokes to know, especially when you are navigating through columns, text boxes from one text frame to another, tables, and many other things. Some other things that we have are great ways to navigate tables. Tables are very common inside Word documents. Let me go ahead and load up a table document. Press alt-f. And I’m going to use the shortcut to load up a document that has a table in it. WE: 2. Section 1 introducing Window Eyes, read only Microsoft Word…(silenced) I just loaded in a sample that has a little table. If you have a document that has a table in it, go ahead and load that one now. If not, please just follow along, as this information will be useful to you. Let’s go ahead and read the current line. WE: This is a test of a simple table. Down arrow. WE: Table 1, 3 rows, 5 columns, R1 C1, style table grid, blank It told me how many rows and columns that I had, the cell contents, and what cell I was in. If I just down arrow through this, I’m just going to go right through column 1. I will not see any of the other columns over there. Now, I could tab through these items. Press tab. WE: R1, C2, January Tab again. WE: R1, C3, February Now this will take me through all of the cells of my table. So you might think that this is a good way to move through. The problem is, is if I am at the bottom right of my table and I hit tab, Word will introduce a new row and put you at the first column of that new row. So if you use tab, you might think that you are in the world’s longest table because it never ends. Tab will just keep inserting new rows as you get to the bottom right of your table. So here again, you might think that alt-period and alt-comma would take you logically through the table the way you would expect to read a table. That is exactly what would happen here. We also give you some ways to navigate this, sort of like an Excel spreadsheet. You can use the insert key and the dedicated arrow keys. Hold the insert key down, and press the down arrow key. WE: R2 C3, 53 So I went down one row. Press it again. WE: R3 C3, 42 So I am going straight down now. Press it again. WE: Last row It won’t let me do it. Press insert-up arrow now. WE: R2 C3, 53 I went back up to the second row. Insert-up arrow again. WE: R1 C3, February Up again. WE: First row. I can’t go up anymore. So I can use those four arrow keys to move around the table like we would expect to be able to. There are lots of other keystrokes that I’m not necessarily going to demonstrate here, but I’m going to read through some of these. You can move to the first cell of a row by pressing control-insert-left arrow key. To go to the last cell of a row, press control-insert-right arrow key. To the first cell of a column, press control-insert-up arrow. To go to the last row of a column, press control-insert-down arrow. To go to the top left cell, press insert-home. Insert-home will take you to R1, C1. If I want to go to the bottom right cell, I’ll press insert-end. This would take me to R3, C5. I am now sitting there. If I want to read the current row, I’ll press shift-insert-down arrow. Press that now. WE: 2008, 34, , 32, 32, 221 If I want to read from the start of the row to where I’m currently at, I’ll press shift-insert-left arrow. From my current spot to the end of the row, press shift-insert-right arrow. First row cell, press shift-insert-up arrow. I can read the entire column with alt-insert-down arrow. To read from the column start to current position, press alt-insert-left arrow. From the current position to the end of the column, press alt-insert-right arrow. First column cell, press alt-insert up arrow. Current cell, press insert-numpad enter. WE: R3, C5. 221 If I want to read the column header of this particular cell, press alt-insert-up arrow. WE: April. If I want to hear the first row column, I can just press shift-insert-up arrow. WE: 2008 So I can tell that I am in the 2008 row, and in the April column as I am reading through this. So there is great navigability within tables in Microsoft Word. Also, Window Eyes can recognize 30 to 40 fields, which are pictures, objects, references, footnotes, endnotes, revisions, etc. Window Eyes can actually read that. Word can treat things like addresses differently. Window Eyes will tell you about their style sections. We also have a page navigation key, which is insert-tab. Let me go ahead and bring that up by pressing insert-tab. WE: Spelling errors, s, January list box, 1 of 3, dialog 3 spelling errors It told me that I had 3 spelling errors. This dialog is a very powerful dialog. It offers many things that I can display inside, relative to this particular document. Now there are radio buttons that I can’t tab to because they are disabled. Only the radio button options that are actually in this document would be enabled. But there are radio buttons called comments, hyperlinks, bookmarks, footnotes, endnotes, objects, revisions, form fields, spelling errors, and grammatical errors. All of these options are things that I can tab to, assuming they are actually in my document. In my document, the only thing that is available is spelling errors, and that was selected by default, because that was the first and only radio button that had an option. The list box populates with whatever I have selected. So if I had a document with comments, I could select the comment radio button and it would show me all of the comments in the edit box. I could hit enter and it would jump me right down to those comments that are in the document. If I had any hyperlinks, I could choose that and hit enter on one, and I would be taken directly there. So let’s just say that I want to find… WE: February, 2 of 3 I down arrowed to February, which was a misspelled word. I want to actually put my cursor there, so I can just hit enter at this point. WE: table sample, Microsoft Word, table 1, 3 rows 5 columns, R1 C3, style table grid, page 1 of 1, column 1 of 1, print layout, table sample.doc This put me right on the February word. I can verify that by reading the current word. WE: February If I wanted to, I could bring up the suggested spelling and be able to deal with that in that respect. So the insert-tab feature, or page navigation dialog, gives me very rich information of what is in my document. We already talked about insert-e, which is the elements property. Let’s just press it again while I am here in a table. WE: OK, button. Dialog, character formatting, size: 11 points, font name: Calibri, style: table grid, line spacing: single, paragraph colon: aligned left, set all borders size: 0.5, R255 G255 B0, table border all side single solid line size 0.5 yellow, R255, G255 B0. Default, ok button Since I was inside a table, it gave me a lot of information. No matter where I am at in the table, all of that information will be given to me. I’m going to go ahead and press escape to get out of that. WE: Table sample, Microsoft Word… I’m going to close this particular table, so I’m going to press alt-f-c to close. Those are just Word commands to quickly close a file. I am now back inside of section 1 of the Window Eyes manual. Let me actually do some formatting changes now. Press control-home to go to the top. WE: Top of document. Now press the down arrow a few times. I’m not going to tell you what I am doing because I want you to do that later. I’m going to read the line that I just played with. Press the down arrow. WE: This section of the Window Eyes manual provides you with the That sounds normal, right? Well, there are some problems with that. If you had a Braille display, you would pick it up right away. Basically, what I did was indent the line and I also put a few spaces between the words. So if this were my resume, and I were to print this off and give it to my potential employer, I would be very embarrassed. Again, if you had a Braille display hooked up to your computer, you would be able to pick up on these things quicker. You can also turn on what we call “format alert.” Press control-alt-shift-f. WE: Format alert on Now let me re-read this current line again with control-numpad 5. WE: One tab. This section of five spaces the Window Eyes manual provides you with the This told me more about where the problems were. It said one tab, because I tabbed over one time at the beginning of the sentence. It told me that there were five spaces between the words “of” and “the.” I can now fix that if I want to be able to do that. So it will let me know if lines were indented, have more than one space within a line, or I have a gap within a line. I can turn this on before I read through my document. I could turn on format alert, and then I could just do a control-shift-r, and it would read and catch all of those errors that I would not want my potential employer to see on my resume. This is just a toggle, so I could do a control-alt-shift-f again to turn that back off. WE: Format alert off We can also deal with documents that have forms, like a form that has an edit box and you have to type in information. Window Eyes will read those documents for you just as nicely as they would standard text. I could very easily fill out forms and things like that. Now sometimes people that develop form documents might make them where they are not accessible, which is possible inside Word. You can manually label fields. Let’s say that you have a document that you have to fill out all of the time, but nobody documented them well, so when you are tabbing all you hear is “edit box, edit box, edit box,” it doesn’t do you much good. You can manually label these controls with field names that you want to do. I’m not going to get into how you actually do that, but it is possible to do that. The Window Eyes manual shows that. GW Micro also offers a program where you can send us a form document that you are going to be using that you would like to have labeled. We have a procedure where we can actually, for a fee, label all of these controls for you. Once they are labeled, you can just load this document in, and they will just work nicely for you. So form controls work very nicely. Let’s talk about some of the extra verbosity options that we’ve added to Window Eyes. Let’s go ahead and press the insert-v key, which is our verbosity key. We are briefly going to go through the different verbosity options. There are many options for columns, fields, headers, etc. There are all sorts of things that I’m quickly going to go over. You may want to make Word more or less verbose. You can do that with this particular key. To change the settings, you just use the arrow keys to move around, but let me go ahead and bring it up. Press insert-v for verbosity. WE: Elements, columns, list box, 1 of 10, dialog verbosity settings There are actually two list boxes in here. One of them is labeled groups and it has the different verbosity options that we are going to talk about later on. I’m going to specifically talk about the Word verbosity here. Because we were inside Word when we pressed insert-v, Window Eyes picked that up and it automatically selected the word “group” of verbosity. There is another list box over there called “elements.” Within the word grouping, it breaks it up into several different element types. In my case, I happen to be sitting inside of a column, and so it highlighted the column entry for me first. There are lots of elements in here. So I am sitting on the word “group,” and I am in the columns element. If I tab off of that, then I have an option that is called…. WE: Indicate columns, checkbox checked Remember how we said that you were in column one of two when we put the column in there? It is because this verbosity option is checked. If you were to uncheck this, then we wouldn’t tell you that there are columns there. Now we will still read it correctly, but we won’t tell you column 1 of 2, or whatever it might be. Now if I tab again, there is another option that says, “Indicate columns, read to end.” We have separated this, because if you are doing a read-to-end, you probably don’t want it to tell you when you are in a column. You would just want to hear the text. During the read-to-end, we have it so it does not read all of the column information. When you are moving through a document outside of read-to-end, then we will read it for you. Let me shift-tab back to the element list box. WE: Elements, columns, list box 1 of 10 Let me arrow down to the next one. WE: Fields, 2 of 10 Again, we can indicate fields within this document. Fields are like table of contents field, date field, edit box field, things like that. We can tell you if those fields are there. If I tab off of this… WE: Indicate fields, checkbox checked So it is because that checkbox is checked that we would tell you that. Tab again. WE: Count, checkbox checked This means that when you arrow down to a line, not only will we indicate if your cursor moves to field, but we will tell you how many are on that particular line. So it will tell you that there are five fields on this line, for instance. There is a read-to-end count as well. Let me shift-tab one time. WE: Indicate fields… Again. WE: Elements, fields, 2 of 10 Down arrow again. WE: Headers/footers, 3 of 10 So the headers/footers element group allows many options. There is indicate headers, indicate headers on read-to-end, footers, indicate footers on read-to-end, do not indicate page, current page only, or indicate current page and total. By default, it is on “indicate current page.” So as I move between pages, it will say, “page five, page six, page seven.” There is also an option to indicate page during read-to-end. So those are all under the header/footer type. Let me down arrow again. WE: Miscellaneous, 4 of 10 If I tab off of this, I would get, “Indicate auto-correct.” Word can auto-correct words for you, and visually it will give you an indication that it has auto-corrected a word. Well, we can let you know that as well, with speech, that a word has auto-corrected. “Indicate borders and shading” is next. If you move into a different element group within your document that has some borders or shading, we can tell you that. We can indicate smart tags, style changes, and automatically docked toolbars. These toolbars aren’t really relevant under Office 2007 because they do not have the toolbars. But prior to 2007, Word has these toolbars that could occasionally get undocked from being locked underneath the toolbar. They would just float around on the document. Some sighted users might have found this nice, since they could take the toolbar and put it wherever they wanted. Well, if a blind user gets these things undocked and happen to cover some of the text, then Window Eyes will not work properly. So we will automatically dock toolbars because this checkbox is here. So if you see a toolbar floating around, we will automatically dock it. Down arrow again. WE: Pictures/objects, 5 of 10 If I tab off of this, I will get “Indicate pictures and objects,” and of course read-to-end as well. It would let me know, as I was arrowing through, if I would run into a picture or if there was something attached to the picture, or read the description. Down arrow again. WE: References, 6 of 10. We can indicate these references, like footnotes and endnotes. We can tell you the counts of those things in there. Down arrow again. WE: Revisions, 7 of 10. Within Word, you can have multiple people working on a document. It can get a little confusing when you have multiple people working on one. As you make changes, Word can tell that Doug Geoffray mad this change, Sam Jones mad this change, and they deleted this, and Sally Jane added this text. All of that is visually available to the sighted user, but it really wasn’t accessible. But with Window Eyes, it is very accessible now. We can tell you about all of these revision changes now. We can give you as much verbage as you want. There are a lot of different options that you can check here. It is unchecked by default. So we can tell you that there has been a revision while you are reading through the document, if that is what you want. There are also keystrokes that can take you from revision to revision. Down arrow again. WE: Sections, 8 of 10 If I tab off of this, it says, “Indicate sections.” Do I want to have Window Eyes telling me about section changes? Typically you do, so we have it on by default. Down arrow again. WE: Spelling/grammar, 9 of 10 If I were to tab off of this, you would see indicate spelling errors, indicate spelling count, during read-to-end, indicate grammar errors, indicate grammar count, and during read-to-end. All of these are unchecked by default. If you had misspelled words and you were down-arrowing, you wouldn’t hear them. If you were to check these checkboxes and you down-arrowed, it would say, “seven errors on this line,” or something like that. So it can give you that indication if you want to hear it. Down arrow again. WE: Tables, 10 of 10 If I were to tab off of this, there is a checkbox that says, “Indicate tables.” So if I am going down, it would tell me when I get to a table. I can also say indicate tables on read-to-end, or indicate table cells, or to hear the contents as we are moving around. This is the verbosity. So all of these things that we talked about, this is just a small part of the overall Window Eyes verbosity. This is the Word verbosity section. You can go inside of Word and make all of these changes, and it will then retain all of these changes for you. I’m going to go ahead and hit escape to get out of the verbosity dialog, which will put me back into my word document. WE: Style plain text, page 1 of 7….(silenced) There is one more thing that I would like to show you before we move on. That is the application help. If I am inside Microsoft Word, I can press control-shift-?. Let me press that now. WE: Control information, I. This is the document area of Word. Use the standard editing keys to enter new document or edit an existing one. The following has been added to enhance the performance of Word. Press control-numpad + to get the current cursor position. Press control-shift-d to read the current document area being displayed on the screen. Press insert-e for the element…(silenced) This is context-sensitive help. So whenever you are in an application, you can press control-shift-? and if you are using some of our factory sets, you will find that we have done this to some. We would like to improve this and add some document-specific help to this. Inside Microsoft Word, you will get this when it comes up. Let me escape out of this. If I were inside the spell checker, press F7…. WE: Spelling and grammar…(silenced) Press control-shift-? here and we will see what happens. WE: Dialog information, I. You are in the rich edit control, which allows you to correct the misspelling or grammatical error. You have full editing capabilities while in this control. You can press the following keys to hear more information. Alt-w will read the error message, along with the word or words in error. If it is a spelling error, the word will also be spelled. Alt-r will…(silenced) We talked about some of these shortcuts earlier, but this is a good way to be able to figure out what it is. The nice thing of our context sensitive help is that, not only does it give you help, but it allows you to modify the help. Maybe you have a hard time remembering a feature and you visit this help often. Well, you can actually come in here and change this text. So let’s go ahead and go to the end of this text by pressing control-end. WE: End of document. This is just an edit box. So I can press enter and type in, “Also, don’t forget about blah.” So go ahead and read that current line. WE: Also, don’t forget about blah. That is inside my help now. I could have replaced the text that I had, or add to or correct the text. I can then press enter when I am done to save the text. When you store the application help, you have the choice of storing it for the application, for the current dialog, or you can store it for the current control that has focus. So, let’s say that you have a control within a dialog that you just want to document because you can never remember something about it. Well, you can go very specific, and say that this help should only pop up if this control is the focused control when I press control-shift-?. When you first pop it up, the first thing that we look for is, is there a control that has control-specific information. If there isn’t one, then it looks to see if there is dialog-specific help. If that doesn’t exist, then it looks at the third-level, which is application help. This is a great tool since you have control of being able to edit this help. We also have some generic help as well. Go ahead and tab out of this. WE: Help applies to, dialog d, radio button, checked, 2 of 3 So we define this help to apply to the dialog. So when I was in the spell check dialog, that’s why it came up in that dialog. No matter where I am at in the spell check dialog, this help will be displayed. It doesn’t matter what control in the dialog has focus. I could have set individual help for each one of the controls inside of the spell check dialog, but we just decided to have generic help, regardless of where it is when you popped it up. But this is a radio button where you can say, this is really relative to the control, to the dialog, or to the application. Press tab again. WE: Generic control information, g, a rich edit control is similar to an edit box in that it is a….(silenced) This is just generic help information for a particular type of control. If I hit control-shift-? on a button, there will be generic information of how you interact with the button. Now I could still have my specific application help for that button, but we also have the generic help. So you always have the generic help to back up on, but you can also get very specific with our context help, or you can put in your own context help and make this very valuable information. Escape out of this help now. WE: Subject/verb agreement….(silenced) I am still in the spell check, so I want to escape out of that, too. WE: Section 1…(silenced) And now I am back to Word. But I think that we have gone through a lot of Word, and there is still a lot of it that we haven’t been able to talk about. We don’t really want to teach you Word here. We just want to show you how Window Eyes is keeping up with Word. Let me go ahead and alt-F4 out of Word. WE: Yes, y button, dialog Microsoft Office Word blank, Do you want to save the changes to Section 1 Introducing Window Eyes? (silenced) It is asking me if I want to save the changes, and I want to say “n” for no. WE: N, Section 1 Introducing Window Eyes, read only Microsoft Word, Document 1 Microsoft Word…(silenced) It took me back to another file in Word. So I’m going to press alt-F4 again. WE: Dialog...(silenced) Same thing as before, asking us if we want to save or not. Press “n” for no. WE: Desktop, Adobe Reader 8, list view (silenced) I am now back to the desktop. So let’s go on to the next section.